Yes/No), selection of multiple items from a single list, and smaller list (Less than 5 items). Often these will be more appropriate for binary responses (e.g. Radio Buttons and check boxes are examples of some of the controls that can be used in use-cases similar to that of the drop-down list. Microsoft includes additional content controls including legacy and ActiveX controls that allow for the inclusion of variety of other controls. When other Microsoft office content controls are not appropriate.Then by using a drop down list and including only dog, cat, fish, reptile etc, as possible answers, an in in depth data cleaning exercise can be avoided prior to the analysis of responses. However for the purposes of your analysis, “ dog” might be sufficient. For example in the case of a questionnaire for the question: “What is you favorite animal?” one respondent may want to indicate that a German Shepard is his/her favorite and animal, another respondent may want to indicate that a Poodle is his/her favorite. When consistency of information is required.Makes forms easier and quicker to complete for the end user.Ensures consistency in answers used across documents.Provides an indication/(examples) of what the expected answers should be.Saves space on the template, document or form.
The Advantages of creating a drop down list in Microsoft Word: Restricting responses is particularly useful when collating questionnaires and using the data for analysis and visualization (Charts). When creating templates and other documents to be filled in, it is often useful to include drop-down lists for questions that naturally have a limited answer set or in cases where you would like to restrict the possible answers to ensure consistency in responses.
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